The National Change of Address Linkage (NCOALink) option is available only through companies licensed by the Postal Service to offer this service. The mailer's computerized list is matched with official Postal Service customer-provided permanent COA orders received from individuals, families, and businesses within the past 4 years or 18 months based on the license acquired. These official records are updated and provided to NCOALink licensees' weekly or monthly based on the license acquired. NCOALink system provides mailers with ZIP+4® codes plus two extra digits for delivery point barcoding. Before using the list processed through NCOALink, the mailer must apply the address changes. By using NCOALink prior to mailing, the mailer greatly reduces the possibility that items sent by First-Class Mail service will be undeliverable as addressed (UAA), and that reduces the cost for both the mailer and the Postal Service for rehandling those mailpieces. The NCOALink system also provides mailers with documentation showing that a list was updated on a given date and that the Move Update requirements have been met if the address for which a move is indicated is updated.
Effective Nov. 23, 2008 all mailings qualifying for presorted discount rates must meet one of the following every 95 days: NCOA, Ancillary Endorsement, Simplified/Occupant/Resident.
Effective Jan. 4, 2010 any mailing not meeting this requirement will be assessed an additional cost as determined by current postal rates
More Than 44 Million Americans Change Their Addresses Each Year
Many of them are good customers of yours — customers you value and who are important enough for you to use First-Class Mail® service. But not all of them told you they moved.
If you want to keep these customers, you have to make sure your mail reaches them. That’s why it’s good business to update your address lists now.
The Postal Service is committed to increasing customer value. That’s one of the key goals of our Transformation Plan. And we’re doing that by working with customers to make sure databases are updated frequently and accurately to improve the overall accuracy of address information. But that’s not all. By analyzing customer business processes, we can identify ways to help optimize those processes. That’s where Move Update comes in. It’s one of a number of great ways to help you reach your customers in an efficient and cost-effective way.Updating Reduces Waste
Every mailpiece, regardless of class, has two things in common: the intended recipient and the address. When both are accurate and complete, the mailpiece can be delivered quickly and easily.
If either the recipient has moved or the address is incorrect or missing an important addressing element, then the mailpiece could become undeliverable-as-addressed (UAA) mail — a waste of time, effort, and money for both mailers and the Postal Service.
The CASS™ system improves the accuracy of carrier route, five-digit ZIP®, ZIP+4®, and delivery point codes that appear on mailpieces. CASS is offered to all mailers, service bureaus, and software vendors who want to evaluate their address-matching software and improve the quality of their ZIP+4, CRIS, and five-digit coding accuracy. This process is graded by the United States Postal Service®, National Customer Support Center (NCSC), and the results returned to mailers in order to provide useful diagnostics for correcting deficiencies.
CASS enables the Postal Service™ to evaluate the accuracy of address-matching software programs in three areas: (1) ZIP+4 delivery point coding, (2) carrier route coding, and (3) five-digit coding. CASS allows vendors/mailers the opportunity to test their address-matching software packages and, after achieving a certain percentage of compliance, to be certified by the Postal Service. CASS does not measure the accuracy of ZIP+4 delivery point, five-digit ZIP®, or carrier route codes in a mailer's existing files. CASS enables mailers to measure and diagnose internally written, commercially-available, address-matching software packages.
For more information, see USPS Publication 363
All Needs Computer and Mailing Services has the resources to acquire many different type of mailing lists for your personal needs. We can acquire these list by various demographics. A few of the demographic we can get for you are:
ANCMS has the ability to take your handwritten, or type written documents and convert them into useable data files.
We have expert typists on staff to ensure the accuracy of your lists. Once lists are “keyed” into the system, they are run through various postal regulation software to ensure that they are “mailable” addresses.
ANCMS uses the state-of-the-art technology when scanning your documents/lists. After each list/document is scanned it is manually edited to ensure accuracy of your list/document. After the scanning is completed we have the ability to process your list through several postal regulation software programs to ensure that you have the most current mailing address for those people.
Have mailing list in several formats on several diskettes. ANCMS has the ability to manipulate multiple format, to standardize your lists. After combining all lists, we can then merge/purge (de-dup) your files for duplication of names, companies, or addresses.
Your file currently has the name all in one field, no problem with our sophisticated software we can provide you this information back with the names broken by first, middle, last, suffix.
Using Quickbooks – Not a problem our highly experienced personnel can convert your Quickbooks files into useable mailing data. Don’t know how to export the file – call us – we do.
ANCMS uses many resources for appending data.
If you have data from various sources and need the information appended together. We are your place! Need phone numbers, not a problem. Need email addresses – we can get that information too.
We are your one-stop shop for all your data needs.
Ever have the tedious task of manually going through each list or lists to eliminate duplicates? No more, with our sophisticated software we can eliminate this task forever. We can dedup by many critierias. A few of those criterias are:
Duplication removal can be done in one file or as many as 10 separate files simultaneously. We can even make one file more priority than another. Want to keep the duplicates and “mark” them as duplicates. We can do that as well.
What ever your need – it is All Needs Computer and Mailing Services at your service.